TRS provides retirement benefits for teachers who are employed by all Illinois public common and charter school districts located outside the city of Chicago. The Illinois Pension Code contains the laws relating to our creation, benefits, and administration.
Position Overview
The Administrative Coordinator performs a variety of complex and confidential administrative and support functions for multiple business units. Attention to detail, superior organizational skills, and the ability to prioritize tasks will be required due to the variety of assignments the incumbent will be asked to perform.
This position performs confidential, highly sensitive administrative duties including, but not limited to, make updates in the STAR/TRS member database, telephone coverage, draft memos, business travel arrangements, coordination of meetings, submission of travel expense reports, and file and calendar maintenance.
Key Responsibilities
- Uses computer software applications to prepare rough drafts including narrative reports, spreadsheets, memorandums, reports and letters. Proof documents for approval.
- Coordinates and oversees travel arrangements in accordance with the TRS travel policy. Processes departmental travel vouchers and submits expense reimbursement reports as needed.
- Assists with planning and coordinating meetings including, but not limited to, securing dates, room setup, coordinating travel and managing related expenses.
- Processes legal correspondence, documents and daily workflow.
- Assists with prepping meeting materials.
- Communicates effectively and maintains strong relationships with internal and external stakeholders.
- Assists with projects as needed.
- Performs other duties as required or assigned.
Knowledge, Skills, Abilities
- Knowledge of administrative procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of electronic equipment and software applications i.e. Microsoft products.
- Knowledge of business and management principles involved in planning, resource allocation, coordination of people and resources.
- Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- The ability to communicate information and ideas concisely and effectively in writing as appropriate for the needs of the audience.
- The ability to read and understand information and ideas presented in writing.
- The ability to maintain strict confidentiality.
Minimum Qualifications
- Associate’s or Bachelor’s degree in Business Administration is strongly preferred.
- Minimum of one year in a business administrative position.
Preferred Experience
- Legal office administrative support.