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Request for Proposals
RFP for Independent Pension Administration System Assessment
September 14, 2020
The Teachers’ Retirement System of the State of Illinois (the System or TRS) is seeking a qualified contractor to provide high-level pension administration project oversight of the System’s development of a new pension administration system commonly referred to as “Gemini.” Gemini is intended to replace the System’s legacy pension administration system commonly referred to as “STAR." The service required consists of review, assessment, and monitoring of key project deliverables to ensure that the following are being properly addressed: (1) project architecture and requirements; (2) project methodology, planning and scheduling; (3) project documentation; (4) project issues; (5) project communications; (6) training; (7) project risk; (8) controls and security; (9) business continuity; (10) change control; (11) software testing; (12) contractors; (13) project cost; and (14) other project management issues.
TRS is committed to increasing racial, ethnic, and gender diversity in all aspects of its utilization of vendors to provide goods and services to the System, to the greatest extent feasible, and within the bounds of financial and fiduciary prudence. To that end, the System strongly encourages qualified minority, female, disabled, and veteran-owned vendors to submit proposals to this RFP.
A proposer’s preparation and submittal of a proposal or subsequent participation in presentations or contract negotiations creates no obligation on the System to award a contract or to pay any associated costs. All proposals and related materials will be retained by the System and will be subject to disclosure as required in accordance with the Illinois Freedom of Information Act.
Proposal packets are available below. Proposals must be submitted in writing and delivered to the above address by hand delivery, certified mail, or overnight delivery between 8:30 a.m. and 4:30 p.m. Monday through Friday. All proposals must be received no later than 2 p.m. CST on September 30, 2020. Proposals received after this deadline will not be considered. TRS will publicly open and announce the names of the proposers immediately after the above-specified deadline. TRS reserves the right to reject any and all proposals or to waive any irregularity in the Request for Proposal process.