- We pay our certified staff on a supplemental pay for some extra duties and retirement incentives. How will I report this?
When you complete the payroll schedule, you will need to include the date of supplemental pay(s). If a supplemental pay is added later in the year, you will be able to update the payroll schedule.
- My teachers have the option to be paid over 22 or 26 pays. How do I report this to TRS?
You will complete two payroll schedules.
- If a payroll calendar for a district is geared towards hourly employees and is two weeks in arrears (Example, 8/16 – 8/31 payroll has a pay date of 9/14) but these same dates are used for contractual employees, the district would be reporting 0 days on the first pay period of the year assuming the contractual teacher school calendar started 9/1. Is this ok or does TRS expect a separate schedule for contractual employees?
TRS expects employers to submit each separate payroll schedule they use for different populations of employees. Employers will have the ability to submit their payroll schedules using the TRS Employer Portal.
- If an employer uses an annual payment option for some stipends/bonuses due to tax concerns (taxes are computed on an annualized amount), will TRS allow for an annual payroll frequency? For example, if $2,000 is paid as a lump sum on a semi-monthly basis, taxes are computed on $24,000, if it’s paid on an annual frequency, it’s figured as $2,000.
TRS does not know how employers will set up the payment in your payroll software for tax purposes. When submitting your payroll schedule(s) to TRS, you will report the schedule on which you pay regular payroll (semi-monthly, bi-weekly, monthly, etc.). If the above payment is being paid on a regular pay period with base salary, you will report any stipends/extra duties as payment reason of ED – Extra-duty and bonuses as payment reason of LS – Lump Sum Payments. If the extra duty/bonus is paid on a separate payroll you will have the ability to flag certain pay periods or add extra pay dates for special payrolls.